====== Administrative Stuff ======

  * Every year, we're required to submit to the department a list of who uses each of our labs and offices. The file for July 2012 - July 2013 is {{:wiki:users_by_room_sheet1.pdf|here}}, and should just be updated to remove old users and add new ones. Brenda Irvin-Bryant is the current person to send it to.


===== Graduation info: =====


 **Scheduling your B with the graduate school/dept:**
There’s a B-exam scheduling form that needs to go to the department and on to the graduate school at least a week before your exam (though they prefer to get it earlier). You will need all of your committee’s signatures, and a specific room and time. 

This form should only go on to the graduate school once your committee has received your thesis, so in physics the admins hold on to it until they are notified that your thesis is out, and then they forward it on to the graduate school. The graduate school needs to have received it a week before the defense date, so I think a lot of people end up cutting it close.

You’re required to have your final thesis to your committee by one week before the defense, though they suggest earlier (hah hah….). You’re supposed to send them all a draft of the thesis three weeks before the defense date, though I don’t know anyone who’s done that, and Paul seemed to think it wasn’t a big deal. You might want to check with the AEP folks on whether they take that rule seriously, though.

In terms of scheduling the room, there’s apparently a new rule that the room must be able to hold 30-40 people — so 401 PSB or 700/701 Clark are being used these days.

In the physics department you also need to make up a poster advertising your public talk, and give it to the department a week beforehand. It should be one page with a picture, title, your name and Paul’s name, the room and time, and a short abstract. Not sure if AEP requires it.


**Leave:**
If you plan to go on leave after your defense (the usual, I think), you don’t need to provide a justification for the leave. Tuition is prorated based on when in the term you start your leave.
Also let the admin person who arranges your pay know about your upcoming leave — they can cancel the stipend and tuition for you once you go on leave. For me the person is Judy Wilson, but I’m not sure how your funding works.

**Insurance:**
Student insurance is paid all in a lump for the year starting August 16th. However, if your degree is conferred by January, you should be sure to petition the student health insurance office to cancel the spring term insurance and refund Paul’s money.


